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Solving Bureaucracy: Strategies for Effective Governance
In the end of 2024, I am sure you all get to a conclusion, how much achievements and delays you had by now in your projects comparing to the initial plans. Let’s hope, you as a leader, this year encountered a situation where one of your teams’ exceeded expectations and delivered exceptional value, prompting you to ask, “How did you achieve that?” Subsequently, you requested that they train the other teams to replicate this success. The successful team then carefully […]
Read moreA Guide To Gate Review Scheduling Models pdf File
The governance system works alongside the value delivery system to enable smooth workflows, manage issues, and support decision making.PMI 2015 research indicated that poor decisions because of ineffective communications is the first factor for projects failure with 56% of the studied casesTherefore, Creating the right gate reviews communication plan is crucial.The attached pdf gives A Guide To Gate Review Scheduling Models within the different project management methodologies. Download your copy here
Read moreGate Review Scheduling Models
On 2015 study, PMI research indicated that poor decisions because of ineffective communications is the first factor for projects failure with 56% of the studied cases. Gate reviews is a form of communication which is a crucial part of project governance, especially for large and complex projects. Sometimes, this process might take months before you can get an approval. In this period, many events and developments happened before even you can go to a gate review Some governance designs the […]
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Reporting By Survivorship Bias
#MidYearReport #SurvivorshipBias #SelectionBias #ReportByException #ReportWhatMatters As the mid-year report review for your project’s approaches, consider the type of project reports you are reviewing. Do they include any Survivorship Bias understanding and reporting? Survivorship bias or survival bias is the logical error of concentrating on entities that passed a selection process while overlooking those that did not. This can lead to incorrect conclusions because of incomplete data. These biases involve a reversed understanding of information, leading to incorrect decisions due to […]
Read moreAre You Ready To Win?
In the fiercely competitive arena of project bidding and contract acquisition, CEOs and their bidding teams face relentless pressure. Losing a tender for them is like losing a battle. It exhausts them and leaved a mark on their minds and hearts. For some companies, it becomes the survival last game. The quest to secure more tenders and expand market share weighs heavily on their shoulders. Each lost bid intensifies the urgency to strategize and discover the optimal path to victory […]
Read moreHow To Build Successful EPMO?
Are your real estate development ambitions crumbling under the weight of chronic delays and budget overrun? Every missed deadline and overrun, not just eroding your profit margins, but it is turning your strategic goals into dust. Are you ready to control it and stop the risk of failure? Is this the legacy you want to leave as a business leader – a trail of stalled projects and shattered dreams? Do you feel frustrated by EPMO processes that is helpless of […]
Read moreHow to Deliver a Successful Project Recovery Plan?
Do you ever feel like a project leader caught between a rock and a hard place? You’re diligently leading your team, but deadlines seem to slip further and further out of reach. Perhaps you’re working on a project with a completion date that’s planned for last year, with no clear path to closure in this year yet you are doing what is in your control to do. Here’s the truth, this experience is far more common than you might think. […]
Read moreLink to our YouTube Channel
We are publishing many videos on different subjects as easy free training. We have already more than 227 videos and we are publishing many as we can. Some latest videos are: ANSI Standard EIA 748 Earned Value Management Explained تنزيل و تثبيت بريمافيرا بروفينشال 23.12 سنة 2024 Creating a PMO with Value for Money AI and New Construction Technologies
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PBO Annual Project Progress Report
In this Article, I am discussing here new ideas and thinking, so if you have a rigid mind, rest in peace in your comfort zone and don’t continue reading. The scope of an annual project delivery report necessitates various essential reports, beginning with financial reports largely contingent on project progress report. The progress report is crucial to ascertain the financial year’s status, encompassing the balance sheet, the income statement, the cash flow statement, the profit and loss, and to evaluate […]
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Leadership and Management
There are different definitions for leadership and management. They crossed lines in many aspects. However, through my experience in management, I would define the leadership and management as following “Visualizing the vision and recognizing the limitations, both your own and those of others, and empower them to explore their potentials, acquire the necessary knowledge and skills to overcome any challenges they face, and achieve the group goals away from any personal gains”. Notice, I connected management with leadership because it […]
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How to Measure PMO Performance?
•measuring PMO performance is crucial for ensuring effective project management and achieving strategic goals. •By focusing on key performance indicators, data collection and analysis, reporting and communication, benchmarking, benefits realization, continuous improvement, addressing challenges, and leveraging the best used KPIs for PMO performance, organizations can enhance their PMO’s performance and deliver better project outcomes. Read the details in the below documents
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AI and New Construction Technologies
AI and new construction technologies are transforming the industry, driving improvements in productivity, efficiency, and sustainability. By leveraging robotics, drones, 3D printing, BIM, IoT, AR/VR, AI/ML, sustainable practices, and smart home technologies, construction projects can be executed with greater precision, cost-effectiveness, and environmental responsibility. Embracing these technologies and staying updated with the latest advancements will help organizations thrive in the era of AI and new construction technologies. Read more in the document below
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Techniques for Project Cost Overrun and Time Delays Recovery
Recovering from project cost overrun and time delays requires a proactive approach and the implementation of various techniques. By re-evaluating project scope, optimizing resources, re-sequencing schedules, mitigating risks, managing changes, optimizing vendor relationships, ensuring quality control, engaging stakeholders, capturing lessons learned, and conducting performance reviews, project teams can effectively recover from setbacks. In summary, the success of project recovery lies in a holistic approach that addresses multiple aspects of project management. By applying the most used techniques for project cost […]
Read moreCrearing PMO With Value For Money
Define clear objectives for the PMO. Align PMO objectives with strategic goals. Leverage value for money principles. Download the document to read the full steps.
Read moreHow To Create an Effective Project Portfolio Management Governance
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The Power of Feedback: Unleashing The Individuals Innovation Ideas
Imagine the scene: two aspiring individuals, overflowing with ideas and enthusiasm, stand before the leadership of a prominent organization, ready to share their innovative vision. But sadly, their feedback falls on deaf ears, dismissed without consideration. Like any successful leader, they take matters into their own hands, leaving the company to establish their own ventures. These individuals are, the creators of WhatsApp as an example. They are Brian Acton and Jan Koum who worked for Yahoo. When not listened to, they left […]
Read moreMid-Year Portfolio Reports
As we approach the end of the financial year in Australia on June 30th, and simultaneously mark the mid-year in the Middle East, we find ourselves at a critical juncture. The mid-year report, a month and a half away, is currently under preparation. We may be tempted to present a report suffused with hundred of pages (to make it more difficult to understand the situation) with the sweet flavour of icy watermelon in the executive report to gain acceptance. to […]
Read moreProject Cost Estimate and Project Budget Estimate Explained
Cost estimate and budget estimate are critical aspects of project management that help organizations to plan, control, and monitor project expenses. In this eBook we explain the differences and the the processes involve to generate both in the project life cycle. Download your free copy here
Read moreProtected: Project Portfolio Management Using Primavera P6 Professional and EPPM Training 01 May 2023
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Change Orders: Where It Can Be a Gateway to Construction Fraud and Misconduct
Agenda Contents Introduction. 2 Understanding the scope of works. 2 The Fraud Scenarios in Change Orders. 3 Conclusion. 5 Introduction Fraud and misconduct in construction have become a pervasive problem globally, with up to $5 trillion expected to be lost to corruption by 2030. One of the areas where these illicit activities often occur is during the change order process, where individuals on the client side collude with contractors to engage in fraudulent practices. The aim of this article […]
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“How Big Things Get Done” Book Review – Part 2, The Success
Success road is always paved with failure. Success which creates value and benefits is rare as shown in part 1 of this review. That’s why part 1 of the Book “How Big Things Get Done” review was first about failure not success. Success starts by learning from others’ failures before you learn from yours. The provided cases give us very good positive learning. The book discussed many successful mega medium and small projects cases to understand how projects team succeed […]
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How Big Things Get Done Book Review, Part 1 The Failure.
Understanding history is crucial for achieving success in the future, particularly when accompanied by comprehensive data analysis. This concept is effectively conveyed in the book “How Big Things Get Done” authored by Prof. Bent Flyvbjerg and Dan Gardner. The book offers valuable insights based on years of experience and digs into the analysis of project data spanning to decades of years after delivery which gives us the full story of the project benefits real outcome. Upon reading the book I […]
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Roadmap To A Successful Project Control Governance
Designing and implementing good project control practices require a comprehensive and collaborative understanding approach that involves various stakeholders and needs full commitment until completion. This approach guarantees successful implementation and ease the challenge it might face during execution which is very expected and normal from the old guards who used to the old systems or benefit from it. From different projects experience on different implementations, I suggest the following steps to be considered during designing the policies and governance of the […]
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How many Details do you need in your development schedules?
From day to day work and experience I have this lesson learned to share with you. Once one of the planning managers had a view that detailed construction schedules on an early development stage, where we are still in the early stage of studies and concepts, is just wasting the focus of the planning team on confirming what had been considered completed and becomes clear on (what, why and how) we are doing the works and the uncertain works. The […]
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Why We Fail to Deliver Projects on Time and Budget?
In 2013, global investment in energy, infrastructure, mining, and real-estate-related projects was estimated about $6 trillion. By 2030, that could be $13 trillion, according to McKinsey research published on 2017. The same research estimates that 98 percent of megaprojects suffer cost overruns of more than 30 percent; 77 percent are at least 40 percent late. Considering any megaproject budgeted billions of USD, the cost of the overrun is $300 million per one billion. In a sample business case, any effort […]
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Fighting Corruption In Construction Industry
The USA, Department of Justice, Office of Public Affairs released the following on 14th Nov 2022 “A construction company owner became the third person to plead guilty for his role in a bid-rigging and bribery scheme involving California Department of Transportation (Caltrans) improvement and repair contracts. According to a plea agreement filed today in the U.S. District Court for the Eastern District of California in Sacramento, Bill R. Miller engaged in a conspiracy, from April 2015 through at least December […]
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Bidding Project Portfolio System
Winning new projects nowadays is very tough considering the market conditions and high competition. To compete successfully, businesses must have a clear understanding of their industry, the competition, and their customers. They must also create and implement strategies to differentiate themselves from the competition. This can include having a unique product offering, providing superior customer service, offering competitive pricing, and utilizing effective marketing and advertising tactics. Additionally, businesses must stay on top of industry trends and be agile in responding […]
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Cost Management For Contractors
Cost management is more crucial to the contractors than other parties during contract execution. Some contractors are still in the dilemma on working on huge unsecured excel sheets and late reports from site and misalignment between the construction team and the head office departments which support and monitor the project. EVM system is on tool to monitor the cost and profit on real time every single day using Primavera P6 EPPM system. Earned Value Management (EVM) is a widely used […]
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Project Charter
The project charter is an important part of the project development. It is the first control ground for the project. If the project doesn’t have a project charter, the project owner is missing a very important control of the project. Having an approved project charter / brief means that the project manager and the board are: 1- Understand and agree the terms of reference of the project. 2- They are willing and able to commit their time to the direction […]
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The Project Director / Manager Governance
Most certified project managers know about project governance. However, some of them would have different understanding of their liability when a project doomed as failed. For the experienced project managers, when they take over a project, they will ask about the used project’s governance model. Usually, the relevant department will give the governance system to them to apply and comment. Most of the time, they are worried about its practicality and applicability. In PMI Global Congress 2015 – North America, […]
Read moreأهم مصطلحات تخطيط المشاريع
هيكل تجزئة الأعمال Work Breakdown Structure – WBS أو هيكلية تقسيم العمل، ويُسمّى أيضًا مخطط تحليل الأنشطة (Activity Decomposition Chart) أو نمذجة شبكة المشروع (Project Network-Modeling)، وهو الهيكل أو المخطط الذي ينتج من عملية تقسيم نطاق المشروع (Project Scope) بأكمله بيانيًا إلى عناصر عمل ليسهل إدارتها ومراقبتها والتحكم بها. يَعرض هيكل تجزئة العمل الذي يُعر نطاق المشـروع Project Scope هو مصطلح يُستخدم في مجال إدارة المشاريع ويشير إلى جميع المتطلبات والأعمال اللازمة لإتمام مشروع ما، حيث يتيح تحديد نطاق المشروع […]
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Do You Apply The Right PPMO Methodology?
In today’s market challenges, many organizations adopt a shared resources concept with the belief that they are employing project portfolio management (PPM) offices. However, this belief is a fallacy that often starts when they consider shared resources as the critical component of PPM. This misconception is harmful to the organization’s productivity, leading to a backlog, unclear policies for service and project demands inclusion in the portfolio, resource depletion, and ineffective management of projects. To determine if your organization suffers from […]
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How Old Are You In The PPMO Maturity?
How old are you in the PPMO maturity? The integration maturity of Project Portfolio Processes with Business Processes is the core of a successful PPMO to achieve the business goals of selection the right projects and delivering the projects according to its established goals. This article is a an important to read to understand the organisation maturity to manage expectations and to do the right implementation planning. This article is discussing , the project portfolio management office (PPMO) maturity levels […]
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Project Controls Vs. PMO
In the world of project management, there are several different terms used to describe the organizational structures that oversee projects. These terms include project control departments, Enterprise Project Management Offices (EPMOs), Program and Portfolio Management Offices (PPMOs), and Project Management Offices (PMOs). While each of these structures serves a similar purpose, there are some key differences between them that are important to understand, particularly for contractors and developers. Project Control Department A project control department is a centralized unit within […]
Read moreDo You Measure GDP Contribution In Portfolio Management Model?
Investment on infrastructure is a critical factor for country economic health and wealth. It enables the private sector and individuals to invest and produce goods and services more efficiently. Infrastructure spending by the government or in partnership with private sector is generally, expected to result in higher economic output in the short term by stimulating demand and in the long term by increasing overall productivity. However, there are many factors involved to understand and calculate the infrastructure contribution to the […]
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PMO Starts With P For People
People are the core for any initiative. That’s the fact we might forget sometimes. An important idea I am finding it everyday so important since I graduated and since I started reading about project management on 1994. After that when I got PMBOK 1996 first edition , I became so addicted to project methodologies and processes. If someone asked me to do something, I will ask “do you have a process”. If they do not, I create it for myself […]
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Primavera P6 18.8 Training Videos
Whats new in Primavera P6 EPPM and Professional ver 18.8 which released on August 2018? Refer to our training videos pages in English and Arabic. Subscribe to our channel in YouTube and activate the alerts to receive it when we publish it. Subscribe here https://www.youtube.com/zalbasireppm
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How to Budget EPMO/EPPM – Part1?
Calculation of the annual forecasted cost for budgeting purposes for EPMO and EPPM is a challenge for many Project Based Organisations (PBO). I am not talking here about contracted defined projects which is easy to forecast. I am talking here about permanent staff, shared staff and non-project cost budgeting. We see this also in pre-construction stage where the development of the project studies and design are on progress. We see this mainly in the client’s side, developers, consultants, project management […]
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Can We Increase The Bidding Price Now?
Global oil prices hit 11-year low on Jan 2016 with around $30 per barrel dropping form $115 on June 2014. Last month May 2018, it rose to $80 per barrel for the first time since 2014. The year to date average price for Brent oil is close to $70 per barrel. Historically, over the duration of 2002 to 2008, the price of oil rose from $20 to $100+ which helped the construction industry to boom to historical record. Consequently, can […]
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Is It PrPMO Or PuPMO?
PMO is a new methodology to manage portfolios and projects. It is less than two decades of age. All limited publications and books are from personal experience more than approved methods which might (or not) give the right framework and processes for PMOs implementation and operation which applicable and fit for all organisation types. We can’t generalise PMOs governance and processes for public sector and private sectors. Even we can’t generalise it for computer software developments projects, micro management and […]
Read moreDo you have a VSP?
Project based organisations (PBO) visionary leaders must have a Visual Strategic Portfolio (VSP) within their enterprise project portfolios management (EPPMS) system. Visualisation of the SP means visualisation of your ultimate goals. The current or near future goals are business as usual. It doesn’t reflect the main existence of your organisation. Another reason to have the VSP is that the visionary leaders know they will face many challenges to manoeuvre defining initial targets to make it easy to manage. However, not […]
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Does Client’s Contract Help To Share Resources To Reduce Project’s Cost?
The most used method to manage projects is by considering each project as a separate cost centre where you have full budget and resources allocated to deliver the project. This project might extend form a day to years. Here it comes the difficulties that, it will cost the project more if you will consider a cost for a machine or a person as a full-time for the project even he/she/it will operate not full time. For example, an asphalt paving […]
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Project Portfolio Implementation Check List
Project Portfolio Management is a dynamic ongoing process of selecting and delivering projects on a shared portfolio model to achieve the maximum benefits realized from the available resources to deliver the organization vision on a long term and the assigned business plans and targets on the short term (monthly, quarterly and annually). Project based organizations (PBO) are managing portfolios, programs and projects. However, are they delivering it to the maximum efficiency. In most organizations, they would have big load every […]
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Are You Burning Your Cash Flow?
Project Based Organizations (PBO) are struggling when market is slow on two stages. The first is what to bid stage and the later is the bidding’s markup price stage. They feel the pressure more on the later especially if they lost many bids recently and they feel like the year is finishing by burning the overhead cash flow with no results. The mark up price includes the hard cost, the soft cost and the profit. Hard cost is the estimated […]
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Do You Have Portfolio Analysis Skills? – Part 2
This article is a second article for the first related article in my LinkedIn profile. please refer to it for more understanding of the article. https://zalbasireppm.com/pmo/do-you-have-portfolio-analysis-skills-part-1/ Portfolios might be defined for certain type of projects with similarity or not, with shared resources or not. The main goal is to have a director who is responsible to deliver the projects goals and the strategic goals. The following scenario is for a small consultant who defined portfolios for each region. Please refer […]
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Do You Have Portfolio Analysis Skills? – Part 1
Project Portfolio Analysis is so sample for a trained person. So for some of us, it will be very easy to understand the charts and tables very fast and for some, it might be new skill to gain. So please for the trained ones, give some insights to what the charts and table data are telling us. In a fast track and busy time for management, they would like to have a tool to tell them a lot by one […]
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Project Cash Flow Forecast, How Much Details You Need During Bidding?
In this article I will discuss the contractors cash flow worst case scenario and how much big risk they have to manage to have a positive cash flow. Some of the figures might give you a shock. The numbers are logical based on the provided works progress percentage. Construction preliminaries are from 10% to 15% globally in most countries according to International construction market survey 2017 published by Turner & Townsend which includes 43 markets around the world. The average […]
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